Confirm the physical reference
Identify the exact sample that represents the approved product. Record any details that differ from older prototypes so there is one clear reference.
Align the written specification
- Measurements and tolerances
- Fabric and trim references
- Construction and branding
- Size and colour allocation
- Packing requirements
Review quantity and factory fit
The proposed order needs to work with material minimums, production setup and supplier capability. If the route changes, a pre-production approval sample may be required.
Agree commercial and quality terms
Before production begins, the written offer should define price, payment stages, quality checkpoints, release conditions, delivery responsibilities and how changes are handled.